Email Writing

English greetings

• Formal
  • Dear Lina,
  • Dear Sir/Madam,
  • Dear Mr Hill,
• Informal
  • Hello,
  • Hi Ryan,
• Business Email
  • I hope you're well.
  • How are you?

Formal: Dear + name

Neutral: Hello/Hi + name

Informal: Hi/Hey, or no greeting

Explaining why you are writing

Formal Opening sentences

• I'm writing regarding
• I wanted to follow up on
• I would like to ask about
• I'm concerned about sth
• I need to bring sth to your attention

Informal opening sentences

• Do you know when the database issues will be fixed?
• Let's confirm our plans for this month
• How will the new budget affect out department

Adding details to your email

• 2 to 3 sentences
• as short as possible

change topic

• There's one more thing I'd like to discuss with you
• Regarding
• I'd also like to ask you about

Adding a call to action to your email

• please by tomorrow at the latest
• As a matter of urgency, you need to
• could you please
• I would like you to

Less direct

• Can I ask you to
• This is just to keep you updated
• This doesn't require any immediate response, but please keep an eye on the situation

Adding a sign-off to your email

• Formal
  • Regards,
  • Best Wishes,
  • Kind Regards,
• Informal
  • Cheers,
  • Take care,